General Account Information

The following information applies to all Montana VEBA HRA plan options administered by the Claims Administrator:

A.W. Rehn & Associates, Inc.
P.O. Box 5433
Spokane, WA 99205-0433
1-800-VEBA101 (832-2101) or (509) 534-0600

Your participant account is opened when your employer sends your completed Montana VEBA HRA enrollment form and a participant contribution to the Montana VEBA HRA Claims Administrator.

You should then receive a welcome packet confirming that a participant account has been set up on your behalf, with your new Montana VEBA HRA account number, a Claim Form, Systematic Premium Reimbursement Form, Account Information/Fund Allocation Change Form, and a Plan Summary. Once your account has been set up, you may submit a Medical Claim Form for you, your spouse or tax-qualified dependents for the following:

  • Medical,
  • Dental, or
  • Vision expenses
  • Premiums for Medical, Dental, Vision, Long Term Care Insurance, Medicare Part B or Medicare Supplement Insurance

For a complete list of Qualified Expenses, click here.

You may file claims for reimbursement of qualified health care expenses any time after becoming claims eligible. Claims eligible means, you have terminated employment, completed a VEBA HRA enrollment form and your employer submitted a contribution of your leave balances to the Claims Administrator. Reimbursement requests are processed in the order received by the Claims Administrator. You may choose to have the funds directly deposited to your bank account or you may request that a reimbursement check be mailed to you.

You may fill out a Systematic Premium Reimbursement form to automatically receive monthly reimbursement of your premium payments. You must provide documentation of your monthly premium amount with your completed form to our Claims Administrator. That may be obtained from your medical insurance carrier.

NOTE: Reimbursable healthcare expenses must be expenses incurred after the date of your termination of employment. Withdrawals from your participant account may be made only for medical, dental or vision expenses/premiums or for tax-qualified long term care insurance premiums for you, your spouse or for tax-qualified dependents (IRS Publication 501.)

If you return to employment after your initial separation from service and your participant account is set up, your enrollment will be limited to the Limited Scope HRA option. The Limited Scope HRA option restricts reimbursement to dental and vision expenses (including premiums for dental and vision coverage). Please contact the Claims Administrator for a Limited Scope VEBA HRA Election form.

You should receive semi-annual participant account statements each July and January for the previous 6-month period. These statements will be mailed to the address you give the Claims Administrator. It is very important to keep your address information current. If you have any questions about your participant account, you may call the Claims Administrator or click here to access your account.

Participant accounts will be charged a percentage of asset fee based on the value of the account. Those fees will be listed on your statements. As of January 31, 2021, the fee is calculated at .9% of your asset balance on an annualized basis and a fixed monthly fee of $2.00. For example, an account with a $10,000 balance would have a monthly fee of $ 9.50. If the account were untouched for 1 year, the participant would accumulate approximately $114.00 in annual fees (not considering potential earnings from investments). Most participants immediately begin accessing account funds and ongoing monthly fees are based the declining monthly account balance.

Your benefits/payroll staff assures you receive a copy of the Montana VEBA HRA Enrollment form and will forward the form to the Claims Administrator. The appropriate enrollment forms(s) should be completed and delivered to your benefits/payroll staff prior to your leaving employment if your group's eligibility is based on separation or retirement. Click here for the enrollment packet.

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